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Jobs | Staff Positions

TITLE: FACILITIES MANAGER                                           STATUS: FULL TIME (40 HRS), EXEMPT

 

Job Overview:

The Facilities Manager is responsible for the effective operation of the Facilities Department of the Food Bank of Western Massachusetts. This position’s responsibilities include building and equipment maintenance, pest control, safety programs, disaster response, building security, facilities procurement, identifying real and potential hazards, and the supervision of the janitorial staff.

Essential Functions

  • • Provide leadership and perform supervisory responsibilities in accordance with policy and applicable laws.  Responsibilities include staffing, training employees; planning, assigning, and directing work; performance management of employees; addressing employee relations issues and resolving problems.
  • • Ensures the overall efficient function of The Food Bank facilities operation and equipment.
  • • Responsible for maintaining building and equipment at peak efficiency. Responsible for assuring facility and all operations comply with The Food Bank’s sustainable policies. Evaluate overall function of building and equipment, striving for constant improvement.
  • • Assures regular preventive maintenance and repair of buildings, mechanicals, grounds, and equipment; to include but not limited to: furnishings, warehouse equipment, machinery, HVAC, refrigeration systems, plumbing, electrical systems, alternative energy systems, and vehicles.
  • • Responsible for building upkeep.
  • • Responsible for an effective and integrated pest management program.
  • • Oversees maintenance of facility and operations to comply with OSHA, AIB, USDA, Feeding America, local Board of Health, food industry and other licensing bodies; and maintains proper permits.
  • • Responsible for security of the facility to include; maintaining fire alarm system, sprinkler system, fire pump, water tank, locks, door hardware, keying, master keying and key  distribution to staff.
  • • With the Director of Food Operations is responsible for facilities procurement; works with appropriate vendors to ensure required compliance in all areas.
  • • With the Director of Food Operations is responsible for the Food Bank’s Safety Program; assuring a safe workplace environment and regular workplace safety training to include: warehouse, forklift, trucking, fire safety, fire extinguisher use and CPR.
  • • Identifies potential safety hazards, and troubleshoots with the appropriate department to engineer a solution.
  • • Work with the Director of Food Operations to create and manage the facilities budget.
  • • Participates in organizational and strategic development planning as needed, management and reporting activities, and disaster planning and response.
  • • Hire, trains, and oversees Janitorial staff to adhere to established policies and procedures, and monitor compliance to established policies and procedures.
  • • Work with Director of Food Operations and Food Operations Manager on maintaining AIB compliance.
  • • Strictly adhere to and enforce all safety rules.
  • • Follow (and enforce) all division and Food Bank policies

Working Conditions

  • • Consistently- standing, sitting, walking, driving, twisting, bending, seeing, hearing, pushing, reaching, pulling and handling paperwork.
  • • Lifting and gripping of objects weighing from less than 20 lbs up to 60 lbs.
  • • Evenings, overtime, and weekends if needed.
  • • Temperature zones in the warehouse can range from -10 to 95 degrees Fahrenheit.
  • • Concrete floors
  • • Powered equipment
  • • Steel toed shoes required

Job Specifications/Requirements

  • • Three to Five years experience in all aspects of Facility Maintenance
  • • Strong leadership and communication (both written and verbal) skills; ability to work with diverse staff and constituencies
  • • Computer proficiency to perform needed tasks
  • • Experience in managing staff

Job Preferences

  • • Distribution/Food Industry experience
  • • Facilities Management and/or Food Banking Experience

 

Reports to:

Director of Food Operations

 

How to Apply:

Please submit a cover letter and your résumé to: jobs@foodbankwma.org with the subject line FACM2015.

The Food Bank of Western Massachusetts is an equal opportunity employer encouraging excellence through diversity.

Résumés will be considered immediately. Search will continue until the position is filled.

Category : Jobs | Staff Positions

TITLE: FOOD OPERATIONS MANAGER                             STATUS: FULL TIME (40 HRS), EXEMPT
 

Job Components:

  • Managerial Oversight Responsibilities
    • • Provide leadership and perform supervisory responsibilities in accordance with policy and applicable laws Responsibilities include staffing, training employees; planning, assigning, and directing work; performance management of employees; addressing employee relations issues and resolving problems
    • • Manage and oversight of the movement of all inbound and outbound product Responsible for moving product within the emergency food network and reporting on the movement of product
    • • Lead the planning of receiving, storing, shipping, delivery, handling returned/and or damaged goods, maintenance, equipment, and other administrative services
    • • Direct and oversee fleet management program ensuring all state and federal compliance are monitored and documented Establish, maintain and update detailed written policies and procedures
    • • Hire and train Food Operations staff to adhere to established policies and procedures, and monitor Food Operations staff compliance to established policies and procedures
    • • Manage and oversee auditing of all data entry specifically, purchased product
    • • Assist in the development of annual department work plans, goals, objectives, reporting and performance measurements in cooperation with the Director of Food Operations
    • • Responsible for implementation of departmental work plans, meeting assigned goals and objectives
    • • Facilitate daily Food Operations staff meetings
    • • Work with Director of Food Operations and Food Operations management staff on maintaining AIB compliance
    • • Meet with staff (direct reports, and others as needed) on a regular basis to discuss work plan and establish priorities
    • • Strictly adhere to and enforce all safety rules
    • • Follow (and enforce) all division and Food Bank policies
  • Programmatic Responsibilities
    • • Collaborate with cross functional personnel, division staff and other appropriate Food Bank staff to accomplish organizational goals
    • • Management of the Door-to-Door Delivery, Mobile Food Bank and Brown Bag program
    • • Management of re-claimed, produce and salvaged product operations
  • Fiscal, Regulatory & Inventory Control Responsibilities
    • • Work with the Director of Food Operations to create and manage departmental budgets: warehouse, delivery, mobile, faculties
    • • Perform necessary management of inventory system, including accurate data entry, invoicing, receiving, and reporting (to include end of month reports and Feeding America quarterly reports)
    • • Perform cycle count program
    • • Lead and oversee the monthly, quarterly and end of year inventory process
    • • Perform monthly and quarterly inventory auditing, document & correct any inventory discrepancies
    • • Document results from inventory correction plans
    • • Maintain food donor database and generate reporting as needed
    • • Prepare, oversee, and follow-up on all warehouse inspections: Feeding America, Board of Health, USDA, AIB

Perform all other duties as assigned by the Director of Food Operations
 

Working Conditions

  • • Consistently- standing, sitting, walking, driving, twisting, bending, seeing, hearing, pushing, reaching, pulling and handling paperwork
  • • Lifting and gripping of objects weighing from less than 20 lbs up to 60 lbs
  • • Evenings, overtime, and weekends if needed
  • • Temperature zones in the warehouse can range from -10 to 95 degrees Fahrenheit
  • • Powered equipment
  • • Steel toed shoes required

 

Job Specifications/Requirements

  • • 5-7 years of management and leadership experience
  • • Ability to independently prioritize issues quickly and manage time and resources appropriately
  • • Uses diplomacy and judgment to determine the appropriate course of action when handling various issues (ie performance issues, operating issues, etc)
  • • Strong verbal and written communication skills
  • • Ability to communicate with several teams across a multi-department environment and ability to keep multiple parties adequately informed
  • • Ability to foster and maintain a positive working environment
  • • Strong sense of teamwork
  • • Strong coordination, time management, organization, and documentation skills
  • • Minimum 1 year forklift experience
  • • Minimum 1 year ride on pallet jack experience

 

Reporting Relationships:

Reports to: Director of Food Operations
Supervises: Food Distribution & Warehouse Supervisors
 

How to Apply:

Please submit a cover letter and your résumé to: jobs@foodbankwmaorg with the subject line FOM2015

The Food Bank of Western Massachusetts is an equal opportunity employer encouraging excellence through diversity and A Living Wage Employer.

Résumés will be considered immediately. Search will continue until the position is filled.

Category : Jobs | Staff Positions